Running the Application via Scheduler

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The HIPAA Enrollment Master can be automated through the Scheduler. A scheduler is software that can be programmed to execute a certain task at a certain time repeatedly. Windows has such a scheduler built in.

The Windows scheduler can be used to let the HIPAA Enrollment Master execute in regular intervals without user intervention. Usually one would let the HIPAA Enrollment Master scan a directory and then print, create image files or export the data and remove the files to prevent duplicate processing.

 

1. If the task scheduler is installed on your system, you will find it in the "Control Panel". To open Scheduled Tasks, click Start arrow Control Panel arrow Scheduled Tasks.

Note: In different Windows versions, the way to access the Task Scheduler can differ. Consult your Windows version documentation.

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The Windows Task Scheduler

2. Click on "Add Scheduled Task" and  "Scheduled Task Wizard" will guide you through the setup process.

3. In the first window, read the welcome message and click "Next."
 
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The "Scheduled Task Wizard" window

4. Browse to the HIPAAEnrollmentMaster.exe executable file.

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The "Scheduled Task Wizard" window
 
By default, the application is located in C:\Program Files\HIPAAsuite\HIPAA Enrollment Master\HIPAAEnrollmentMaster.exe

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Selecting a program to schedule

Click "Next."

5. Type in a name for this task. Choose a time interval:

Daily
Weekly
Monthly
One time only
When my computer starts
When I log on

Click "Next."
 
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The "Scheduled Task Wizard" window

6. Enter the name and password of a user. The task will run as if it were started by that user. Click "Next."
 
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The "Scheduled Task Wizard" window

7. In the last screen, make sure you have specified all data correctly. Click "Finish" to save your task.

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The "Scheduled Task Wizard" window

8. The scheduled task has been added to the system. Now let’s edit the new task and add the desired command line arguments with the appropriate options. Double-click the newly created task in the "Scheduled Tasks" window.

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The Windows Task Scheduler

9. Enter parameters to the "Run" field after the application path and click "OK." Refer to Using the Command Line Arguments (CLI) for more information.

Example:

"C:\Program Files\HIPAAsuite\HIPAA Enrollment Master\HIPAAEnrollmentMaster.exe" C:\EDI\Inbox,X
 

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The "HIPAAEnrollmentMaster" task window

You can see, the path to the executable is in quotes and then the arguments follow. In this example, the directory C:\EDI\Inbox will be processed. The "X" option indicates that the data will be exported to the database.

Tip: Logs may be helpful when running the program automatically through the scheduler. See Accessing Logs.

Tip: When running the HIPAA Enrollment Master through automation, either through the scheduler or through shell call from other programs, it is important to remove processed files to prevent them from running again. In the Program Options you can determine if processed files should be deleted or moved and into which directory. See Configuring Program Options.