Selecting a Code Set

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Selecting a Code Set

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EDI relies on transaction code sets. These codes represent longer explanations and descriptions. At the onset of EDI one of the main design ideas was to make the EDI files as short as possible and to allow different languages to use the same descriptions by reducing long verbose explanations to 2-3 byte long codes. Computer storage was incredibly expensive and making any file larger than it absolutely had to be was considered wasteful.

At the onset of EDI one of the main design ideas was to make the EDI files as short as possible and to allow different languages to use the same descriptions by reducing long verbose explanations to 2-3 byte long codes. Computer storage was incredibly expensive and making any file larger than it absolutely had to was considered wasteful.

The code sets are stored in the file codesets.xml in the Configuration subdirectory:

Windows XP: C:\Documents and Settings\All Users\Application Data\HIPAAsuite\HIPAA Premium Payment Master\Configuration\
Windows 7, Vista: C:\ProgramData\HIPAAsuite\HIPAA Premium Payment Master\Configuration\

conf
The Configuration folder in Windows 7

Tip: The folder is hidden.

 

To view/edit transaction code sets in HIPAA Premium Payment Master, follow the instructions below.

1.Go to the "Code Sets" item in the main menu.
 
codesets
The "Code Sets" menu
2.From the sub-menu, select a code set name. The following menu items are available via the "Code Sets" menu:
 
A to E
Credit Codes
DFI Codes
Date Codes
Entity ID Codes

F to P

Handling Codes
ID Codes
Pay Adjustment Codes
Payment Action Codes
Payment Format Codes
Payment Method Codes

Q to Z

REF Codes
Report Transmission Codes
SAC Codes
Unit Codes

 

The following screen-shot illustrates how to select the "ID Codes" for display.
 
id-
The "ID Codes" sub-menu

3.The code set configuration window will be displayed.
 
You can add, delete or edit codes. Read further how.
 
Below you can see this window for the ID Codes.
 
The window provides the following information:
 
Number of records in codeset — The total number of codes. For example, for ID Codes it is equal to 31.
Codes and their corresponding descriptions. The codes are indicated in the source EDI files. The descriptions are displayed instead of codes in the result easy-to-read files. For example, for ID there are the following codes and corresponding descriptions:
1 — D-U-N-S Number
9 — D-U-N-S+4 Number
21 — Health Industry Number
24 — Federal Employer ID
etc.

win
The "ID Codes" configuration window

4.Click on the "Save" button to save the changes.

 

 

Adding a New Row

To add, click on the last row. Now you can see the indicator in the first grey field.
 
add
The indicator
 
Click the field again to enter to the Edit mode. Now you can enter the text.

Note: Only after you leave this row, the changes will take place.

 

Deleting a Row

To delete, click the left margin. This action will highlight the whole row.

del
Highlighting a row by clicking the left margin

Now press the <DELETE> key on your keyboard.

 

Editing the Row

To edit, click two times the cell you want to change. Make your changes. Clicking or moving outside this cell makes the changes to be "sticked."

 

Notice: Don't forget to save the changes by pressing the 'Save' button.