Many of HIPAAsuite's clients have Document Management Systems into which they scan paper claims. Often the whole claim department is built around this imaging system. With the prevalence of electronic claims, the need arises to create images of the EDI claims as well. This is the whole reason behind the HIPAA Claim Master. These images had to be imported with associated indexes into the document management system. The image index capability was added for two different clients:

The first client used an ASCII flat file with the basic information of claims and images to import into his image management system.
The second used a database with basic information about the claim.

Both of these solutions are now part of the HIPAA Claim Master and most of our other products.

 

Select Image arrow Image Index File Options in the main menu to access the "Image Index Configuration" window.

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The "Image Index File Options" menu

You can define which fields to include and configure your database settings. Here are all options:

Create Image Index

Check this option to create the image index. Select one of the following options to specify the format:

ASCII Text File — The image Index File is an ASCII text file that can be created together with claim images. It will contain tab-delimited fields and have one line per claim.

In the "Text File with Image Files Path" field specify the output directory for image index. Click "Browse" to select the destination place.

Note: The image index ASCII file currently works only when you save individual images for each claim.

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The "ASCII Text File" option

Then click "Save."

Database Export — Select this option to save the image index through ODBC into any database, independent of the database used for file downloads. The database setup is similar to that of the claim data export. Specify the following database connection parameters:
Database Type
Database Server Name or DSN
Database
Username
Password
Image Index Table Name

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The "Database Export" option

Once all database connection parameters have been specified, click "Test Connection" to verify the connection.

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The "Test Connection" button

The configuration is correct if you receive a message like this. Click "OK."

suc
The success message

Then click "Save Database Connection."

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The "Save Database Connection" button

To create the image index table, click on the "You can create the Image Index Table through a separate screen." See Creating Image Index Table.

 

Selecting Fields to Be Included to the Image Index File

You can select the fields that get imported into the image index by selecting the check-boxes in front of the field names.

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The fields to be included in Image Index File

Tip: As with the other field selectors, you can change the field names by clicking twice on them. This is helpful if you have an existing database that you want to access with different names.
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Changing the field names

For Database export, you can test the fields configuration by clicking on the "Test Field Configuration" button.

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The "Test Field Configuration" button

You will receive a message like this. Click "OK."

ok
The success message

When ready, click on the "Save Field Configuration" button.

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The "Save Field Configuration" button

Once all image index options have been defined and saved, click "Close."

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The "Close" button